Lockout info for students

Last modified: 04.04.2018

About lockout

As you probably already know, the Danish Agency for Modernization of Public Administration has issued a notice concerning an extensive lockout of state employees with effect from April 10, 2018 in connection with the 2018 collective agreement for the state sector negotiations. The lockout has been postponed, so that it may take effect on April 28 2018. It will include most of the employees at Aalborg University. Lockout is the employer response in opposition to the strikes that were announced by the organizations.

As a consequence of a lockout, employees covered by the lockout must not work before a settlement is reached on a new collective agreement. The lockout notice is expected to involve a very high proportion of the employees at Aalborg University. This means that during a conflict period it can be expected that teaching, supervision and examinations, etc. will be affected, and that administrative offices will be closed, etc.

The lockout is announced with effect from April 28, 2018. The Conciliation Board is currently trying to mediate between the parties with the purpose of reaching a new collective agreement, and the conciliation officer can choose to postpone the conflict for another 14 days. However, the conflict can also break out before April 28 2018, if the conciliation officer declares that it will not be possible to reach an agreement. 

We are aware that the potential lockout raises many questions. At this website you can find information regarding the consequences for students of a potential lockout. The website will be updated with more information on a regular basis.

Lectures, Supervision and exams

Q: If lectures and supervision are cancelled due to a lockout, will I be offered the cancelled lectures and the supervision at another time?
A: When a potential lockout comes to an end, AAU will assess the necessity to replace any lectures and supervision sessions that have been cancelled due to the lockout, to ensure that you will be able to meet the learning targets of your programme.

Q: If lectures and supervision are cancelled due to a lockout and consequently are held later, will deadlines for handing in project work and/or written assignments be exposed?
A: It depends on how long the lockout will last. If the lockout causes a delay in the study, the deadlines for handing in project work and/or written assignments may be exposed.

Q: Will a lockout cause a change in the curricula?
A: No, it will not change the curricula, and you are to be examined in full curricula.

Q: If my exam is cancelled due to a lockout, when will the exam take place?
A: Exams cancelled due to a lockout will be held later. You will receive information on this matter after the lockout.

Q: How and when will I receive information in regards to cancelled lectures, supervision and exams?
A: Information will be sent to your student email and posted on Moodle etc.

Q: Can I use the laboratories during a lockout?
A: You have to check with your institute. If you cannot use the laboratories during a lockout and it causes a delay in your project work etc., you can apply for an exposed deadline for handing in the project work.

Q: Can I use the Aalborg University Library during a lockout?
A: The Aalborg University Library is open during a lockout – for further information visit www.en.aub.aau.dk

Q: Will the same conditions during and after a lockout apply to all university students in Denmark?
A: The conditions for students during and after a lockout may vary from university to university.

Q: Will a lockout effect my study and work permit?
A: No, your study and work permit will not be revoked if lectures, supervision and exams are cancelled due to a lockout. If a lockout is long-lasting and causes a delay in your study, you must submit an application for an extension before your current permit expires. For more information, please read visit this website. We have been informed by SIRI that this is also valid for students even if the page focuses on permits based on work.

Studying abroad and internships

Q: How will the conflict affect me as a student in an internship/ a traineeship?
A: The conflict will not involve you as student in an internship/ a traineeship. However, the conflict might involve the place of our internship/traineeship and in that case, you are only allowed to perform the education-related tasks stated in your internship agreement.

Q: If it is not possible for me to achieve my learning goals in a traineeship due to the conflict, what am I then supposed to do?
A: In case of a long-term conflict, which affects your learning options during our internship/traineeship, you must make an agreement with your AAU-supervisor and the place of our internship/traineeship after the conflict. The agreement must describe how to complete your education at the place of internship/traineeship as your internship agreement states.

Accommodation through Internatioanl accomodation office

Students

The students accommodated by the university will have to speak to the caretaker/owner if something occurs in the apartment. It is not possible to receive any deposit during the lockout.

New students can still apply for accommodation and pay the pre-paid deposit. You will receive the payment confirmation as soon as possible when the lockout is over, but you must expect a longer time to process all applications, rent payment and deposit refundings.

Payments

You can still pay the rent but the IAO cannot confirm that the rent has been received.

Any questions concerning rent cannot be answered during a lockout.

State Educational Grants (SU) and SPS

Q: Will I be receiving state educational grants (SU) during a lockout?
A: As a rule of thumb, you will uphold your right to receiving SU during a lockout. In case you are already receiving SU before a lockout, you can expect to continue receiving SU during a lockout. Most SU payments take place automatically, and most likely these payments will not be affected by a lockout. However, in case of system failure during a lockout, SU payments will be delayed. If your application for SU – including applications for SU loan, additional SU for disabled students and parents, SU for studying abroad, additional SU rates, mileage allowance etc. – has not yet been processed before a lockout, you must expect a delay in the processing time. However, please note that application deadlines must be observed.

Q: What if I will be lacking SU rates because of a delay in my study programme due to a lockout?
A: If a lockout causes a delay in your study programme that you are unable to catch up with afterwards, and if it turns out that you will be lacking SU rates as a consequence of this, we advise that you contact the SU Office for guidance. You will be able to find information regarding SU during a lockout at this website and at www.su.dk.

Q: Will I be allowed to use my ”SPS” facilities during a lockout?
A: In case you have already been granted “SPS” facilities such as a special table, IT facilities etc. and have received these “SPS” facilities, you are allowed to use these during a lockout.

Q: Will my mentor be able to assist me during a potential lockout?
A: If your mentor is employed at Aalborg University he or she will most likely be affected by the lockout and will not be able to assist you during the lockout.

Q: Will my application for “SPS støtte”/”SPS” facilities be processed during a lockout?
A: No. In case your application for “SPS støtte”/”SPS” facilities has not yet been processed before a potential lockout, you must expect a delay in the processing time. You will be able to find information regarding “SPS støtte”/”SPS” facilities during a potential lockout at this website.

Admission, leave of absence and withdrawal from aau

Bachelor programmes

Q: Can I upload documents to www.optagelse.dk during a lockout?
A: No, the application portal will be shut down during a lockout.

Q: Will the admission process be postponed if there are no one to process the applications?
A: This will depend on the length of the lockout. However, the assessments of the applications may be delayed.

Master programmes

Q: Will the admission process be postponed?
A: This will depend on the length of the lockout. However, the assessments of the applications may be delayed.

Q: Can I expect to receive an answer to my application no later than 10 June?
A: This will depend on the length of the lockout. However, the assessments of the applications may be delayed.

Q: I have been requested to send further documentation to my application. Can I upload to the application portal during a lockout?
A: Yes. However, your application will not be processed during a lockout.

Part-time education

Q: Will I be able to apply for admission to a part-time programme (part-time master's, single semesters or courses, empty-place scheme) through the application portal during a lockout?
A: Yes, the application portal stays open during a lockout. However, you will be unable to get any form of counselling, for instance on matters such as choice of programme, application procedures, fees or dates, and you will be unable to get IT support. You must also expect that the time we need to process your application will be extended.

Guest and exchange

Q: Will the admission process for fall semester 2018 be postponed?
A: This will depend on the length of the lockout. However, the assessments of the applications may be delayed.

Q: Can you help me regarding an extension of my residence permit
A: If you need an extension of your permit, you must submit an application for an extension before your current permit expires. This continues to apply even if you are affected by a strike or lock-out. This means that if your application expires in April or May, it is important that you contact the International Office no later than Thursday 5 April. If you receive an autoreply, we have received your email and will tend to it before the lockout.

Erasmus+, Nordplus, Nordlys as well as students from Mundus degrees: Rikke Hougaard Sørensen, rhs@adm.aau.dk.
Other exchange students: Jacques Kloster, jakl@adm.aau.dk

leave of absence and deregistration/withdrawal 

Q: Will it be possible to apply for leave of absence or to deregister/withdraw from AAU during a lockout?
A: Yes, you will still be able to apply for leave of absence or degister/withdraw via STADS-selfservice.

Services from Campus Service 

Announced strike

The announced strike will only affect Campus Service to a limited extent. Therefore, the current level of service is expected to be maintained, but there will be a sharper prioritization of tasks due to slightly reduced staffing.

Announced lockout

The announced lockout has far wider implications for the level of service that Campus Service offers. In general, a lower level of service is to be expected due to significantly reduced staffing.

Particular attention should be paid to the following:

  • Emergency service (Crisis manager / Craftsman on duty)
    Persons on duty are detained from the conflict. They will perform their tasks as normal.
    However, please notice:
    In order to ensure the continued operation of critical facilities - such as cabinets, cryo plants, gas plants, ventilation systems and extraction process plants (e.g. fume hoods, chemical cabinets etc.), the person on duty may depend on being able to contact non-conflicted staff at the institutes - also outside normal working hours.

    Therefore, it is the responsibility of the institutes to ensure that the person on duty receives updated contact person lists (if possible with at least two persons per institute), which are valid during the event of a potential conflict. In general, the person on duty will not be able to take on tasks normally handled by the institutes themselves - such as emergency evacuation of freezer contents to other freezers in case of defect. Likewise, the person on duty does not take conflicted work.
     
  • Facility Support
    All Facility Support teams will have reduced staffing in case of conflict. Inquiries to the Facility Supporters for assistance will be prioritized - and generally, a lower service level, including longer response time, is to be expected.
     
  • Building Support
    Building defects reported through Building Support or otherwise will be handled, but due to reduced staffing during a conflict period, a lower service level, including longer response time, is generally to be expected.
     
  • Accessibility
    All doors that require an AAU key card (AAUcard) to unlock, will be locked during a lockout. This means that these doors must be unlocked with AAUcard at each passage and that the doors will automatically return to locked state after passage.
    Institutes with special needs in relation to access to specific rooms must contact CAS no later than 9 April 2018. If the conflict is postponed, this deadline will be deferred accordingly.
    All procedures regarding AAUcard are maintained as normal. However, it is expected that the processing time for printing and shipping AAUcards will be extended.
     
  • Transportation service
    Moving of furniture etc. will not be carried out during a lockout. Internal mail, however, will be handled as normal.
     
  • Waste collection
    Waste will be collected as normal during a conflict, but at the time of writing it is unclear whether the collected waste will be transported away from AAU, since this work can be subject to conflict.
     
  • Cleaning
    Cleaning is performed as normal during a potential conflict.
     
  • Central switchboard
    Calls to the university's main number 9940 9940 will be answered at a reduced scale during a lockout. As a rule, calls will only be answered in the period 11.00 - 13.00. Recorded voice messages will refer everyone to call within this time period. At other times within normal working hours, answering of calls to the main number will depend on current staffing plans.
     
  • Construction projects, etc.
    There will be no progress in construction projects undertaken by AAU during a potential conflict.

Please address any questions regarding the service from CAS during a potential conflict to:

Mogens Juul Møller, mjm@adm.aau.dk
Alex Røge Rasmussen, arh@adm.aau.dk
Mary Christensen, mch@adm.aau.dk
Martin Vive Ivø, mvi@adm.aau.dk (CPH)
Anders Schmidt Kristensen, ask@adm.aau.dk (ESB)